Last updated: Dec-29-2022
There are several ways in which you can determine the behavior of your DAM. Some of the settings described determine behavior across your entire account, and some of the settings are specific to each product environment:
From the Media Library, you can determine options per product environment:
From the Cloudinary Console Settings pages, you can:
- Determine options for the entire account:
- My profile: Enables you to edit your personal information and set your Media Library display language.
- Account: Settings that affect your entire account, include upgrading your plan, updating your account details, and adding or editing the product environments to your account.
- Users: Enables you to create and manage users in your account.
- Determine options per product environment:
- Determine options for the entire account:
Media Library preferences enable you to control the behavior and/or appearance of the Media Library for a product environment, such as determining the way custom metadata is displayed and maintained or what is included in the results when you run an Advanced Search.
- The Media Library Preferences pane is available only for users with a Master admin role. Changes to these options apply for all users in the product environment.
- Most of the options in the Media Library Preferences pane impact only the Media Library experience. However, the Keep existing metadata when uploading newer versions of an asset option impacts both Media Library uploads and the Cloudinary Upload API. Therefore, if your organization also uses the Cloudinary Upload API, make sure that all relevant developers are in sync on the settings of this option, as changes to it could impact applications in production.
- Dynamic folders is an optional mode that enables users to move assets between asset folders and rename those folders without affecting the asset's public_id value and delivery URL path. If dynamic folder mode has been enabled for your product environment, you'll also be able to see an indication of that at the top of the Preferences page.
After you modify and save modifications to the Media Library preferences, logged in users may need to refresh their browsers to apply the changes.
The defaults in the Media Library Preferences provide a good starting place for your Digital Asset Management activities. However, each organization should review all the available options in the Media Library Preferences pane to determine the options that best answer its needs.
In the Media Library Preferences, you can customize the user interface for your product environment by setting the default display language. The selected language becomes the default language for the Media Library, Manage Structured Metadata page (admins only), as well as for publicly shared collections and media portals.
Individual users in the DAM as well as viewers of publicly shared collections and media portals can switch languages in the relevant interface.
For users within the DAM, the language they select is a global setting that applies to all product environments they have access to.
You can select and order up to 10 filters that will be permanently displayed in the Advanced Search. The filters that you don't select are still accessible and can be added by the user while performing a search.
From the Media Library preferences, you can select whether or not the option to download original images and videos will be displayed in published collections and media portals, which are shared with stakeholders outside your organization.
If you select Remove option to download original images and videos:
- The option to download original images and videos won't be offered.
- This admin setting can't be overwritten when publishing an individual collection or creating a media portal.
If you deselect Remove option to download original images and videos:
- The option to download originals will be offered.
- The option to download original images and videos can still be removed when publishing a specific collection or creating a media portal.
Whether you select or deselect Remove option to download original images and videos:
- Original images and videos can be previewed.
- The option to download original raw assets is offered.
Check the Early access option for features that you can enable for your team early, before they become available automatically.
Currently, you can enable early access to the new Advanced Editor (Transformation Builder) with an improved, simple and easy to use interface.
In addition to defining Media Library preferences, you can configure additional settings that influence your account as a whole, as well as how your media is uploaded, stored, and delivered within the currently selected product environment. Some Settings affect both DAM users and developers, so you should coordinate with your developers where relevant.
Click the Settings icon in the Console Options sidebar to view your Console Settings.
The default Console Settings provide a good starting place for your Digital Asset Management activities. However, each organization should review all the available options on all the Settings pages and determine the settings that best answer your organization's needs.
The following sections highlight a few of the common settings that you may want to consider when setting up your account and product environment.
The settings in this section affect your entire account. You can use this section to update your personal account details, upgrade your plan, define/edit users in the account or add/editing the product environments in your account.
The Upload page includes options that impact the default behavior applied to media when you upload assets to your product environment. Those you may want to pay special attention to include:
Automatic backup: Determines whether every uploaded file is securely backed up, including support for multiple revisions. When enabled, the backups increase your account's storage usage (unless you set a private S3 or Google Cloud bucket for your backups).
Media Library upload presets: Upload Presets are a predefined set of upload preferences. To control the way all assets are uploaded via the Media Library, you can assign specific signed upload presets to act as the defaults for image, video, and raw uploads within the Media Library. For more information, see Managing upload presets in the DAM.
The Security page includes options that restrict how assets are shared, accessed and delivered. The settings impact only the selected product environment.
Since the options in the Security page affect the API and asset delivery, coordinate with one of your developers to configure these settings.
The following configurations also impact how assets are handled in DAM:
However, the Allow delivery of PDF and ZIP files setting, in addition to determining whether PDF and ZIP files can be programmatically delivered, also affects asset and collection sharing in the Media Library. This setting must be turned on in order to publish collections and to publish single assets that are PDF and ZIP files (including
Cloudinary takes the responsibility of protecting your data seriously, and complies with widely accepted security standards and regulations, enterprise class security features, our privacy policies, and our commitment to transparency. See our Trust page for more information.
When necessary, a Cloudinary employee with specific authorization may need to enter a product environment for the purposes of providing technical support. Cloudinary customers on an Enterprise plan can request an additional layer of privacy that’s enabled per product environment. This additional layer of privacy hides all data in the enabled product environments from all Cloudinary employees, even those with the permission levels necessary to provide that kind of support.
When the additional layer of privacy is enabled, Cloudinary employees can't:
- Access the product environment's full API secret, which prevents accessing data programmatically.
- Access delivery URLs via the Media Library.
- View asset thumbnails or previews in any Media Library view.
- Perform an asset search of any kind.
- Use the Bulk Delete option in the Security page of the Console Settings.
- See actual public IDs and folder and collection names.
At some point, you may need Cloudinary to access your actual data while providing technical support. In that case, Admins and Master admins can allow temporary access to the product environment. From the Security page of the Console Settings, check Allow temporary access and set the time limit for access.
Admins and Master admins can change access settings at any time, including canceling access and changing its time limit.
All administrators will receive an email notifying them of any change in access status, including when access has been allowed, canceled, time limit changed and expired.
You can customize and enhance the Media Library core product by selecting apps to add to your product environment. Enable the apps that are relevant to your DAM users from the set of apps that have been made available.
To access the Media Library apps, select App Marketplace from the Product Navigation menu.
Read the description on the cover of each app and click Learn more... for more information about what each app has to offer, including a quick demo. Then, enable the ones that are useful to you and your team. Once you've enabled your apps, you can access them from the relevant menus in the Media Library.
- The Apps for DAM pane is available for users with admin roles. Changes to these options apply for all users of the product environment.
- Visit this page periodically to check for additional apps that Cloudinary may make available.
- If an app has been custom-built for your product environment, that app will appear under the heading Built-in apps. Built-in apps can't be directly disabled from this page. If you want to disable a built-in app, contact support.